Dear GMA SHRM Members,

As summer gracefully fades, we find ourselves on the threshold of fall—a season of transformation and fresh beginnings. For families, this time of year marks the return to school for our youngsters. The energy of children embarking on new educational journeys mirrors our opportunities for growth and learning, reminding us that we are perpetually presented with opportunities to broaden our own horizons.

As we step into the fourth quarter, many of your worlds will be abuzz with excitement. It's a time of reaping the rewards of your diligent efforts, charting new goals, and finishing the year strong. The shifting landscape outside serves as a reminder that change is inevitable and brings fresh perspectives and opportunities.

Let's embrace this season together, offer mutual support as we navigate transitions, and celebrate achievements with one another. For an opportunity to do so in person, we hope you'll join us at the next Professional Development Summit (PDS) on September 12th. The first session focuses on safety/risk management and will be presented by an expert in this space, Chevon Bowen; the second session focuses on controlling workplace injuries and their impact and will be delivered by Alyssa Germaine.  

For some fall connections, we also invite you to check out the great opportunities to connect, learn more about GMA's volunteer opportunities, and get involved with some of our great committees by attending our upcoming GMA SHRM 101 event on September 19th! More details to come and registration is available on our events page. 

Speaking of connection, who's excited for all the fantastic opportunities to connect, learn, and expand their horizons at WI State SHRM's annual conference? I know I am and I hope you are too! If you have not yet registered, be sure to do so today at WI SHRM 2023 State Conference and opt to volunteer, as there are still opportunities to experience it as an attendee AND volunteer this year! 

One aspect of SHRM conferences, WI SHRM's and GMA's Human Capital Conference (HCC) that I love is the incredible speakers. While it may feel too early to think about it, GMA's conference planning has already begun! Our programming committee has our "Call for Speakers" open for those who want to present and be a GMA Speaker in 2024. So please check it out and share this opportunity with anyone you think would bring energy and insight to one of our events next year.   

Thank you for all you do every day to enrich the lives of those on your team, this membership, and our community!
  
Warmly,


Laura Bermudo, President
Greater Madison Area SHRM Chapter
lbermudo@myhaus.com / 608.383.4568

Click here to view the full GMA SHRM Board of Directors

Legal Update – USCIS and DHS Launch Revised Form I-9 and Alternative Document Verification Procedure

Submitted from Mai Chao Chang, Storm Larson & Brian P. Goodman, GMA SHRM Programming Committee Member, and Attorneys at Boardman & Clark LLP, a Platinum Partner
 

Mai Chao

Storm Larson

Brian P. Goodman

The Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS) have officially implemented changes to Form I-9 and remote document verification for E-Verify users.

Since August 1, 2023, qualified employers enrolled in E-Verify have been able to use an alternative procedure to remotely verify an employee’s I-9 identity and employment eligibility documents. This alternative verification method is not available for employers who do not use E-Verify.

Under the new guidelines, within three business days of an employee’s first day of employment, a qualified employer (or an authorized representative acting on such an employer’s behalf, such as a third-party vendor) who chooses to use the alternative procedure must do the following:
 

This alternative process is optional, and qualified employers may continue to examine documents instead of using the alternative procedure.

Qualified employers who were enrolled in E-Verify during the COVID-19 temporary flexibilities may use this alternative procedure to satisfy the requirement to physically examine Form I-9 documentation.

FORM I-9 UPDATES

The new version of Form I-9 dated August 1, 2023 is now available for all employers to use. The revised Form I-9 has the following changes:
 

• Sections 1 and 2 are reduced to a single-sided sheet;
• The form can be filled out digitally on tablets and mobile devices;
• The preparer/translator certification section will become a standalone supplement that employers can provide to employees when necessary;
• The Reverification and Rehire section will become a supplement that can be printed if needed;
• The Lists of Acceptable Documents page is revised to include some acceptable receipts as well as guidance and links to information on automatic extensions of employment authorization documentation;
• Form instructions are reduced significantly;
• A checkbox is included allowing qualified employers to indicate they examined Form I-9 documentation remotely under a DHS-authorized alternative procedure rather than via physical examination.

Employers may continue to use the older version of Form I-9 (Rev. 10/21/2019) through October 31, 2023. After that date, employers who fail to use the new form will risk potential penalties. The revised Form I-9 can be downloaded from the USCIS website at www.uscis.gov/i-9.

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